Asset Tracking Solution Deployment For Small Businesses


An asset tracking solution makes it easier to manage your business’ valuable assets, such as mobile phones, laptops, vehicles, copy machines, or tools. As a small business owner, deploying an asset tracking solution for your business may sound like an overwhelming process, but it doesn’t need to be. In fact, by completing the four tasks below, you can avoid snags when implementing an asset management solution and get back to your other responsibilities quickly.

1. Assess Needs
If your employees are wasting productive time searching for items like mobile phones, laptops, and tools, or you are spending money to replace lost items, it may be time to consider implementing an asset tracking solution. If you are currently using Excel or Access databases to manage your assets, it’s time to switch to an asset tracking solution. By figuring out what your asset needs are first, you’ll avoid implementing too much software too quickly.

Female Florist Small Business Flower Shop OwnerAs an example, Lone Star College System was utilizing Access databases and Excel spreadsheets to track their valuable assets, which made it difficult to locate specific IT items. Based on their needs and after trying a competitor, Lone Star College System determined they needed a tool that was less expensive but better fit their needs– leading them to Wasp’s MobileAsset because it was a standardized process that was simple to implement.

2. Obtain Executive Approval
Once you have an idea of your asset needs, you’ll want to make sure to present it to the executive team to get their approval; however,as a small business owner, this may not be necessary. Whether you are presenting to an executive team or not, it’s important to highlight the current problems (misplaced items or lost money to replace them) and why you need an asset management solution. Moving forward without their approval could result in a lot of wasted time on your part.

3. Allocate Resources
After presenting your case to the higher-ups (if necessary), it’s important to determine what overall budget is available for implementing an asset tracking solution. This is imperative to know, as it will play an important part in determining what solution you want to purchase. Budget isn’t the only resource you need to consider. We recommend you also think about how many people from your company need to be dedicated to this project and what their specific responsibilities will be in the implementation process.

hispanic woman doing budget in fashion designer atelier3. Select an Adequate Tool
After you’ve determined your asset management needs, discussed it with the decision makers at your organization, and determined your budget, it’s time to start researching tools. There are a number of asset tracking solutions available at different price points that include a variety of features.

Of course we recommend checking out, Wasp. With Wasp’s MobileAsset software, you can track assets by location as well as current check-in/check-out status. In addition, you can implement regular asset maintenance scheduling and also see each item’s transaction history. Overall, asset tracking solutions simplify the asset management process and reduce spending; so you can get the most out of every dollar.

4. Install Software
There will be a different installation process depending on which asset tracking solution you choose to implement. With Wasp’s MobileAsset solution, the software installation process includes inserting a disk into your computer and walking through an installer. The installation wizard makes it incredibly easy to connect the software. If you experience issues while walking through the installation process, don’t become frustrated. Wasp makes the software simple by offering training to help with installation, database setup, and overview of the key features and icons.

Once you’ve decided to go forward with an asset tracking solution deployment  for your small business, the tactics outlined above will make the process easier, that way you can move to checking off the next thing on your ever-growing to-do list.

Learn more about how Wasp’s asset tracking solutions can save you time and money.

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Brian Sutter

Brian Sutter

Director of Marketing at Wasp Barcode
Brian Sutter is the Director of Marketing at Wasp, responsible for the development and execution of the company’s marketing strategy. His role encompasses brand management, direct and channel marketing, public relations, advertising, and social media. He also writes and speaks on topics related to helping small business owners grow their business and improve operational efficiency.
Brian Sutter
Brian Sutter