Getting Organized | Tips on keeping track of business receipts

Getting Organized | Tips on keeping track of business receipts

Having organized records of purchases is essential to operating a successful business. So before you pull out your hair this tax season, take some time to organize your expenses and follow these quick steps to better track your business receipts.

Separate business and pleasure
As a small business owner, it is important to have a separate bank account for all business expenses. Do not pay any personal expenses from this account. If you absolutely need money from your business for a personal expense, then we suggest writing yourself a check.

Set up a filing system
Find a system that works for you. If a small accordion folder separated into the 12 months of a year works for you, then stick to it. The idea is to keep all expenses in one organized location that will be easy to find at a later date. The last thing you want to do is turn your office upside down when you receive a letter from the IRS.

Quickly file your receipts
We understand that running a small business is hard work and is very time consuming, but it is important to file your business receipts as soon as possible. It’s good to get in the habit of filing your receipts every day, or at least once a week. Don’t just stuff them in your desk drawer and plan to tackle them later. It won’t happen.

Provide details
Running a small business is stressful, so remembering each purchase is nearly an impossible task. Before you file away each receipt, take the time to staple a small piece of paper and then write down: the date, location, and why you made the purchase.

Don’t forget travel
When traveling for business, it is easy to loose, misplace, or forget to obtain receipts with your purchases. Thankfully, there are thousands of mobile apps to help you organize any and all business travel expenditures. For those not too tech-savvy, a great method is to keep an envelope system for all travel receipts. Once you return, be sure to file them immediately!

Don’t get caught scrambling this tax season and take the time to organize your yearly expenses. Your accountant will thank you. Have you ever experienced a receipt nightmare? Let us know how you resolved it in the comments below.

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Brian Sutter

Brian Sutter

Director of Marketing at Wasp Barcode
Brian Sutter is the Director of Marketing at Wasp, responsible for the development and execution of the company’s marketing strategy. His role encompasses brand management, direct and channel marketing, public relations, advertising, and social media. He also writes and speaks on topics related to helping small business owners grow their business and improve operational efficiency.
Brian Sutter
Brian Sutter