- TAG IT
- SCAN IT
- TRACK IT
FL-TF4 used a manual tracking process for equipment records. A team member would write down the equipment checked out for a given call. Paper logs, usually dirty and crumbled, were often times lost or misplaced. The records lacked comprehensive asset insight, which left team members guessing on dates of maintenance service.
Poor records management led to unnecessary spending. “The team’s primary job is to assist the citizens who need us. When there’s an emergency, we’re so focused on getting to the scene and helping, often times we didn’t even think about checking the equipment in and out. But, in order to maintain our grant funding, accurate equipment tracking was a must,” said Washington.
Washington knew the task force needed an asset management solution that was more accurate, yet easier to manage. The records needed to physically endure the treacherous disaster sites in which the force operates.
After testing several asset tracking solutions, FL-TF4 chose Wasp’s asset management software to manage assets. The solutions are ready to use, competitively priced and compatible with FL-TF4’s computer system. “The solutions were easy to learn and even easier to use,” said Washington. “ Wasp’s asset management software helps us track equipment, maintenance and service history. Proper records maintenance means the difference between receiving funding and missing out.”
Wasp’s asset management software has also simplified the reporting process for FL-TF4, facilitating better accountability for the grant-funded operation. “Implementing Wasp streamlined the reporting process for our grant. We’ve been able to better track asset maintenance, which has resulted in longer asset life and less unnecessary costs,” said Washington.
“Since implementing Wasp’s system, we’ve saved approximately $200,000,” said Washington. Today, FL-TF4 tracks all 5,000 assets with one database. Each piece of equipment is labeled with an asset tag and quickly scanned upon check-in/out. Wasp’s asset management software allows the team to effectively monitor each item’s life, maintenance, and expense. There is no longer any confusion about an asset’s location, who has it or when it was last used. Proof-of-work is as simple as pulling a report in the database, which makes it easy to identify the items used during deployment.
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